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Forms and Procedures

Change of Address

If a shareholder has moved or changed the place their mail is delivered, a Change of Address request should be submitted to update his/her address. Shareholders may update their address by completing a Change of Address Form or written request and submitting it to Shareholder Services via email, fax or mail. Shareholders may also change their address in person at the corporate office or by phone (907) 790‐4990. Only a shareholder, power of attorney, legal guardian, or custodian of a minor may change the shareholder’s address.
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Direct Deposit

Shareholders are encouraged to sign up for direct deposit so Goldbelt can deposit their dividends and proxy incentives directly into their bank accounts. Shareholders may sign up for direct deposit by completing a Direct Deposit Form and submitting a voided check stub or by having their bank or financial institution fax their account information directly to Goldbelt at (907) 790‐4999.
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Gifting of Shares

Under the terms of ANCSA, shareholders who are at least 18 years of age are able to gift to a child, grandchild, great grandchild, niece, nephew, brother, or sister. Recipients must be related by birth or legal adoption before the recipient turned 18 years of age. By law, the recipient of shares must be Alaska Native as defined under ANCSA. To complete a gifting of shares, the shareholder must submit the Gifting Packet to Shareholder Services with the required documents for proof of relationship and proof of Alaska Native blood quantum. Under ANCSA amendments, shareholders cannot gift shares to parents, spouses, or relatives by marriage.
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Testamentary Disposition

Goldbelt encourages all shareholders over the age of 18 to have a Testamentary Disposition on file. A properly completed and notarized Testamentary Disposition will act as a last will and testament for a shareholder's Goldbelt, Incorporated stock. It is highly recommended that all Goldbelt Shareholders properly complete a Testamentary Disposition. Without a Testamentary Disposition on file, Goldbelt, Inc. shares will follow Alaska Intestate Succession law and they may not go to the beneficiaries shareholders would choose.
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Funeral Benefit

Goldbelt, Incorporated will make a payment of $250 toward funeral and associated expenses upon the death of a shareholder. Policy: A Funeral Benefit form must be completed and signed by a relative or family representative. The claim for a funeral benefit must be made within six weeks after the date of death. Payment will be made directly to the funeral home or mortuary that is handling the arrangements. Payments cannot be made directly to family members or additional vendors. Goldbelt reserves the right to question the reasonableness of this request, and the right to make full or partial payments or to deny payments at its sole discretion.
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Lost Check Indemnity Agreement

If a check issued to a shareholder is lost or stolen, the shareholder can submit a Lost Check Indemnity Agreement to stop payment and have a new check reissued. Policy: Shareholder checks are valid for 60 days before they become void and must be reissued. The earliest a stop payment will be issued on a check is 30 days after the issue date. Proxy Voting Incentive checks will only be reissued for one year; however, shareholder dividend distribution checks can be reissued for an indefinite period of time. Proxy payments that are not claimed within that time are forfeited to the corporation. It takes approximately 5‐10 business days for a check to be processed and reissued. Goldbelt must pay a fee for every stop payment and reissued check. Therefore, the corporation will reissue a dividend or incentive check once per payment at no charge to the shareholder. Subsequent reissuances of the same payment will incur a $25.00 fee per charge. Lost Check Indemnity Agreements must be completed, signed, dated, and notarized before submission. Goldbelt will not accept Lost Check Indemnity Agreements that are incomplete, from relatives of the shareholder, or submissions via phone. Power of Attorney, legal guardian, and custodian of a minor may authorize a Lost Check Indemnity Agreement via the same methods stated above.
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Name Change

If a shareholder has changed his/her legal name due to marriage, adoption, divorce or any other form of legal action, an Affidavit of Name Change must be submitted to update his/her legal name. It is important that a shareholder's name of record with Goldbelt match their social security number on file with the Internal Revenue Service. Mismatched name and social security number combos could be placed on back‐up withholding by the IRS. Policy: Only a shareholder, power of attorney, legal guardian, or custodian of a minor, can change the shareholder’s name. The Affidavit of Name Change must be completed, signed, and dated. The Affidavit must be submitted with a Marriage Certificate, Court Order, Divorce Decree, Social Security Card, or a Government Issued or State Identification Card (w/ their name change). Goldbelt will only accept requests in writing that are supported with one of the previously stated documents.
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Shareholder ID Request

Shareholders may apply for a Goldbelt Identification Card to receive discounts at the Goldbelt Mount Roberts Tramway and for voting and registration purposes at Goldbelt meetings. A Shareholder may complete a Shareholder ID card form or written request and submit it to Shareholder Services in person at the Corporate Office or via email at shareholder@goldbelt.com. Upon submission, the shareholder must provide a piece of identification and a recent photo (new photos can be taken of the applicant if he/she comes to the Corporate Office)
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