Forms and Procedures
Change of Address
If a shareholder has moved or changed the place their mail is delivered, a Change of Address request should be submitted to update his/her address. Shareholders may update their address by completing a Change of Address Form or written request and submitting it to Shareholder Services via email, fax or mail. Shareholders may also change their address in person at the corporate office or by phone (907) 790‐4990. Only a shareholder, power of attorney, legal guardian, or custodian of a minor may change the shareholder’s address.
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Direct Deposit
Shareholders are encouraged to sign up for direct deposit so Goldbelt can deposit their dividends and proxy incentives directly into their bank accounts. Shareholders may sign up for direct deposit by completing a Direct Deposit Form and submitting a voided check stub or by having their bank or financial institution fax their account information directly to Goldbelt at (907) 790‐4999.
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Gifting of Shares
Under the terms of ANCSA, shareholders who are at least 18 years of age are able to gift to a child, grandchild, great grandchild, niece, nephew, brother, or sister. Recipients must be related by birth or legal adoption before the recipient turned 18 years of age. By law, the recipient of shares must be Alaska Native as defined under ANCSA. To complete a gifting of shares, the shareholder must submit the Gifting Packet to Shareholder Services with the required documents for proof of relationship and proof of Alaska Native blood quantum. Under ANCSA amendments, shareholders cannot gift shares to parents, spouses, or relatives by marriage. Gifting requests expire after 90 days if the recipient has not completed enrollment with the required supporting documents. It is the responsibility of the shareholder to complete the process.
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Funeral Benefit
Goldbelt, Incorporated will make a payment of $1,000 toward funeral and associated expenses upon the death of a shareholder. Policy: A Funeral Benefit form must be completed and signed by a relative or family representative. The claim for a funeral benefit must be made within six months after the date of death. Payment will be made directly to the funeral home or mortuary that is handling the arrangements. Payments cannot be made directly to family members or additional vendors. Goldbelt reserves the right to question the reasonableness of this request, and the right to make full or partial payments or to deny payments at its sole discretion.
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Lost Check Indemnity Agreement
If a check issued to a shareholder is lost or stolen, the shareholder can submit a Lost Check Indemnity Agreement to stop payment and have a new check reissued. Policy: Shareholder checks are valid for one year from original issue date before they become void and must be reissued. The earliest a stop payment will be issued on a check is 30 days after the issue date. Proxy Voting Incentive checks will only be reissued within the calendar year of original issue date; however, shareholder dividend distribution checks can be reissued for an indefinite period of time. Proxy payments that are not claimed within that time are forfeited to the corporation. It takes approximately 5‐10 business days for a check to be processed and reissued. Goldbelt must pay a fee for every stop payment and reissued check. Therefore, the corporation will reissue a dividend or incentive check once per payment at no charge to the shareholder. Subsequent reissuances of the same payment will incur a $25.00 fee per charge. Lost Check Indemnity Agreements must be completed, signed, dated, and notarized before submission. Goldbelt will not accept Lost Check Indemnity Agreements that are incomplete, from relatives of the shareholder, or submissions via phone. Power of Attorney, legal guardian, and custodian of a minor may authorize a Lost Check Indemnity Agreement via the same methods stated above.
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Name Change
If a shareholder has changed his/her legal name due to marriage, adoption, divorce or any other form of legal action, an Affidavit of Name Change must be submitted to update his/her legal name. It is important that a shareholder's name of record with Goldbelt match their social security number on file with the Internal Revenue Service. Mismatched name and social security number combos could be placed on back‐up withholding by the IRS. Policy: Only a shareholder, power of attorney, legal guardian, or custodian of a minor, can change the shareholder’s name. The Affidavit of Name Change must be completed, signed, and dated. The Affidavit must be submitted with a Marriage Certificate, Court Order, Divorce Decree, Social Security Card, or a Government Issued or State Identification Card (w/ their name change). Goldbelt will only accept requests in writing that are supported with one of the previously stated documents.
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Shareholder ID Request
Shareholders may apply for a Goldbelt Identification Card to receive discounts at the Goldbelt Mount Roberts Tramway and for voting and registration purposes at Goldbelt meetings. A Shareholder may complete a Shareholder ID card form or written request and submit it to Shareholder Services in person at the Corporate Office or via email at shareholder@goldbelt.com. Upon submission, the shareholder must provide a piece of identification and a recent photo (new photos can be taken of the applicant if he/she comes to the Corporate Office)
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Minor Photo Release Form
All submitted photos including minors, under the age of 18, must have a minor release form on file with Goldbelt.
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Prepayment Funeral Benefit
Goldbelt, Incorporated will make a payment of $1,000 toward funeral and associated expenses upon the proof of prepaid funeral service contract. Policy: A Prepayment Funeral Benefit form must be completed and signed by the shareholder or legal representative. The claim for a prepayment funeral benefit forfeits the right for a shareholder's family or legal representative to claim a future funeral benefit with Goldbelt in the event of your death as it will have already been paid. Payment will be made directly to the funeral home or mortuary that is handling the arrangements OR paid directly to shareholder with provided contract and receipts. Payments cannot be made directly to family members or additional vendors. Goldbelt reserves the right to question the reasonableness of this request, and the right to make full or partial payments or to deny payments at its sole discretion.
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Relatives of Deceased Form
This form is designed for individuals to provide accurate and comprehensive information regarding deceased family members.
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Testamentary Disposition "Stock Will"
A Testamentary Disposition, often referred to as a "Stock Will" for your Goldbelt shares, serves as a legally binding document that specifies the recipients of your shares upon your passing. You have the flexibility to designate any family member, including your spouse, as the beneficiary. To ensure its validity, the form must be fully completed, notarized, and returned to Shareholder Services at Goldbelt. Notary services are available at no cost at Goldbelt and select banks; remember to bring your State identification. Alternatively, a U.S. Post Office representative can witness your signature. You can update your testamentary at any time, but only the most recently dated testamentary disposition will be considered valid. Please submit the necessary documentation to Goldbelt Inc at 3025 Clinton Dr, Juneau, AK 99801. If you have any questions or need assistance with the form, please feel free to contact Shareholder Services at (907) 790-4990.
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